Training Procurement Best Practices

INTRODUCTION

The Procurement function has developed from a simple administrative function to a fully fledged strategic business unit. No longer is it sufficient to simply turn requisitions into orders and then await the delivery of the goods or services. It is therefore imperative for Procurement to constantly deliver value to the organisation by delivering products and services that contributes to the well-being of the organisation.

In order to do this, Best Practices have to be implemented on four levels:

• Strategic
• Tactical
• Operational
• Contingency

This Procurement Best Practices training seminar will address the necessary conditions at all four levels for those delegates who want to implement high-performing Procurement functions.

PROGRAMME OBJECTIVES

• Understand the evolution in Procurement
• Discuss the inputs, outputs and processes of the system
• Develop meaningful performance measurements
• Learn the necessary conditions to be taken on all four levels

WHO SHOULD ATTEND?

• Contracts, Purchasing, and Procurement personnel
• Project, Engineering, Operational, and Maintenance, personnel who are involved in the planning, and execution of purchases and contracts
• All involved in the acquisition of materials, equipment, and services and who are in organizations whose leadership want high levels of competency in those involved in these activities

PROGRAM OUTLINE

Seeing Procurement as a Dynamic, Interactive System

• The System Approach vs. the Traditional Functional Approach
• What is the goal of Procurement?
• Developing the Strategic Procurement Plan
• An Overview of the Procurement Process
• Procurement as Part of the Supply Chain

Developing the Strategic Procurement Decisions

• Make / Buy Decision
• Vertical Integration
• Alliances and Partnerships
• Inter-company Trade
• Reciprocity and Counter Trade
• Supplier Strategy
• The Coordination Strategy
• The Purchasing Organisation

Implementing the Tactical Procurement Decisions

• Supplier Involvement
• Value Analysis
• Quality Assurance
• Supplier Selection
• Supplier Rating and Ranking
• Contract Management
• IT Systems and e-Procurement
• Policies and Procedures
• Staffing the Procurement Department

Dealing with Operational Procurement Decisions

• Selecting the most Appropriate Ordering Process
• Addressing Quality Issues
• Follow-up
• Overdue Orders
• Expediting
• The Payment Process
• Reducing the Cost of Procurement: Small Value Purchase Orders

Contingency Procurement Decisions

• The Different Contingency Situations
• Contingency Management

Procurement Performance Measurement

• Spend Analysis
• Total Cost of Ownership
• Supplier Performance Measurement